Put ChatGPT to work on shared team tasks
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Author: OpenAI · Watch on YouTube
Video authored by the channel shown, not by IANIA; all rights belong to the creator. Transcript and summary generated automatically; the original-language content is preserved.
Original language: English
Original video: Put ChatGPT to work on shared team tasks · Channel: OpenAI · 02:03 · Watch on YouTube
Topics: AI agents, Task and workflow automation, AI models
Summary
Section titled “Summary”ChatGPT team tasks let teams set up recurring work, review the results together, and refine instructions as their needs change. The video demonstrates creating a legal team and a shared daily task to review incoming requests using a connected inbox and an intake guide. The task identifies missing information, deadlines, and suggested owners, and teammates can adjust its instructions so upcoming deadlines appear first. Because the task runs in the cloud and is shared, others can use it and continue refining it when a teammate is away.
Key points
Section titled “Key points”- Team tasks can handle recurring work such as reviewing requests and preparing updates.
- Tasks run in the cloud and do not depend on one person’s laptop.
- A ChatGPT team can include people who work together regularly.
- Pages, custom plugins, and team tasks can be shared with the group.
- A shared inbox and an intake guide can provide the task with requests and routing rules.
- The legal intake task flags missing information, deadlines, and suggested owners.
- Teammates can review the task’s results and update its instructions together.
- The task can be refined over time and used by someone else when a teammate is away.
Chapters
Section titled “Chapters”| Start | Chapter | Summary |
|---|---|---|
| 00:00 | Recurring team work | The video introduces team tasks as a way to set up recurring work that teammates can review and improve together. |
| 00:30 | Creating a legal team and task | The presenter creates a legal team, adds teammates, and introduces a shared task for reviewing the inbox. |
| 01:03 | Setting up daily legal intake | The task connects to the shared inbox, uses the intake guide for routing rules, and is saved as Daily Legal Intake. |
| 01:33 | Reviewing and refining the task | The team checks the results and updates the instructions to put requests due within two business days at the top. |
Quotes
Section titled “Quotes”Tasks run in the cloud, and your teammates can review the results and improve the instructions as your needs change. — 00:00
A team task is a recurring job we can review and improve together. — 00:30
I’ll save this as Daily Legal Intake. — 01:03
This is useful, but requests with upcoming deadlines should be easier to spot. — 01:33
Try it with one job your team does every week. — 02:03
Concepts and entities
Section titled “Concepts and entities”ChatGPT, OpenAI, team tasks, custom plugins
Full transcript (original language)
Section titled “Full transcript (original language)”00:00 Every team has routine work, like reviewing requests, pulling together weekly updates, and staying organized. And often, one person ends up running it all. With team tasks in ChatGPT, you can set up that recurring work and maintain it together. Tasks run in the cloud, and your teammates can review the results and improve the instructions as your needs change. Let’s say you’re on a legal team. Every morning, there’s another batch of requests. What needs a review?
00:30 What’s missing? And who’s picking it up? You can now create a team in ChatGPT for the people that you work with regularly. I’ll open Settings, create our legal team, and add my teammates. Add everyone once, and you can share pages with that whole group. You can share custom plugins and team tasks too. Let’s use a team task to take a first pass at this inbox. A team task is a recurring job we can review and improve together.
01:03 And it runs in the cloud, so it doesn’t depend on my laptop. To set up our first team task, the shared inbox is already connected, so the task can access the requests. I’ll link to our intake guide in the task instructions, so Chat has our rules for routing them. I’ll save this as Daily Legal Intake. Now the team has one task all of us can come back to.
01:33 Okay, let’s see what it found. This NDA is missing the other company’s name. This contract is due Thursday. And it also suggested who should pick up each request with a link back to the message. Let’s open the original message. Yep, Thursday. I’d want their deadline right at the top. This is useful, but requests with upcoming deadlines should be easier to spot. Because we’re sharing the task, my teammate can update its instructions too. Here, they’re asking it to put requests
02:03 due within two business days at the top. There we go. In the next run, the upcoming deadline is right at the top. Now we’ve set up a recurring review and checked its work, and we improved the instructions together. The team now has a task we can keep using and refining as our needs change. And if I’m away, someone else can pick it up. Try it with one job your team does every week. I’d love to see what you make easier.